JENNINGS — A routine audit of the Jeff Davis Parish Police Jury revealed problems with the way some purchase orders were handled, including one that was issued after the goods were bought.
In presenting the audit’s findings to the Police Jury on Wednesday, accountant J. Aaron Cooper didn’t indicate who made the purchases or what the orders were for. But the American Press has learned that one was for a fire district and another for the courthouse.
The audit report covers the fiscal year ending Dec. 31, 2015.
Similar problems with purchase orders have been noted in audits since 2011.
Cooper sampled 25 checks written during the year and verified them with purchase orders. In two cases, purchases weren’t accompanied by orders, and one had an order dated after the purchase was made.
Parish policy requires approval of purchases and the filing of purchase orders, said Police Jury Secretary-Treasurer Rebecca Gary. Each board has its own purchase orders.
Cooper and Police Jury personnel met with fire district and drainage board representatives after the audit presentation to discuss policies and procedures.
In a separate finding, Cooper noted that the parish’s fixed-asset system wasn’t updated in a timely manner and that some corrections were necessary to reconcile the general ledger.
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